RedTitan provides class-leading Electronic Document Solutions for companies and organisations in government, manufacturing, financial, healthcare and medical sectors.
Imagine a world where documents are easily accessible, securely stored, and efficiently managed. A world where productivity soars, costs decline, and teams collaborate and share documents more seamlessly. This is the world of electronic document management systems (EDMS).
Whether you’re capturing a patient scan printed from a medical device, producing a large personalised business document like a batch of invoices, statements or financial contracts, document editing or conversion of existing output for a new printer or to a PDF document, we have the right solution that fits your needs.
The Importance of Electronic Document Management Solutions
An electronic document management system (EDMS) is crucial for efficient document storage, retrieval, and collaboration, reducing costs and improving productivity. Organisations across various sectors can reap the benefits of an effective EDMS, in industries such as:
- Oil & Gas industry
- Renewable Energy
- Construction & Engineering
- Transportation
- Mining
- Government
- Manufacturing
- Financial
- Healthcare and medical sectors
- Utilities
Organisations can benefit from an Electronic Document Management System (EDMS) in the following ways:
- Decreased search time for digital documents
- Enhanced employee collaboration
- Secure document access from any device
- Compliance with regulatory bodies to avoid penalties and legal issues, particularly when managing diverse file formats in an EDMS
RedTitan’s Comprehensive Electronic Document Management Solution
RedTitan’s electronic and document processing solutions offer:
- Secure, user-friendly, and scalable solutions for various industries
- Accommodation of a wide range of document types and formats
- Over 35 years of experience working with printable output and electronic documents
- Class-leading Electronic Document Solutions for companies and organisations in government, manufacturing, financial, healthcare, and medical sectors
Some applications of RedTitan’s solutions include:
- Capturing patient scans printed from medical devices
- Producing large personalised business documents like a batch of invoices, statements, or financial contracts
- Converting existing output for a new printer or to a PDF document
RedTitan, committed to customer satisfaction and quality, provides reliable and effective EDMS solutions that can cater to your organisation’s various document management software needs, including:
- Database printing to AFP, PS, PDF or HP PCL
- Conversion of print files to viewable formats like AFP to PDF
- Electronic medical records
- Adding backgrounds, barcodes, images or changes to the text, post-production
- Document OCR, text searchable PDF
- Sorting, splitting, and blanking out parts of documents
- Desensitising PDFs automatically (coming soon)
- Automated email solutions with email creation tools
- Intelligent document reformatting
- Printer spooling using rule-based automation
- And much more
Integration with Existing Systems
One of the critical aspects of an effective EDMS is the ability to integrate seamlessly with existing systems and other business processes. RedTitan’s solutions do just that, offering features such as:
- Conversion of industry-standard print & PDF to any other format
- Support for a wide range of data formats
- First-class technical support
- Great value
Seamless integration with existing systems can pave the way for streamlining processes, cost reduction, and boosted efficiency. By choosing an EDMS that can easily integrate with your organisation’s current systems and document workflow, you can ensure a smooth transition and maximise the benefits of implementing an electronic document management solution.
Case Studies: Real-World Success Stories
RedTitan, a comprehensive EDMS solution with over 35 years of experience, offers secure, user-friendly, and scalable solutions for various industries. With our commitment to customer satisfaction and quality, we provide a reliable and effective electronic document management solution for your organisation’s document management needs. Embrace the world of EDMS and transform your organisation’s document management processes today.
Key Features to Look for in an Electronic Document Management System
Workflow Automation
Workflow automation in the context of EDMS encompasses automating tasks such as:
- Document creation
- Routing
- Approval
- Storage
- Retrieval
- Distribution
This automation diminishes manual effort and enhances effectiveness in document management workflows. Workflow automation, which aids document processes, boosts team collaboration, and reduces manual tasks, can significantly save time and effort by utilising collaboration tools.
Workflow automation offers several benefits, including:
- Streamlining distribution processes
- Ensuring documents are sent to the pertinent individuals at the appropriate time
- Integrating predefined rules and validations to guarantee data accuracy and consistency
- Enabling team members to work on documents concurrently, edit, leave comments, and monitor alterations in real-time
- Augmenting collaboration among team members
Advanced Search Capabilities
The advanced search capabilities of an EDMS facilitate rapid and effortless document retrieval, and document sharing, thereby improving productivity and organisation. Federated search, a feature that allows authorised personnel to locate files across document folders and repositories based on the file name, metadata, and document contents, among other parameters, is a major advantage.
Utilising structural, administrative, and descriptive metadata in a federated search within an EDMS enhances the search process, making it more efficient and effective. RedTitan’s Electronic Document Management System, for example, offers an intuitive, eCommerce-style experience for easy retrieval of documents, showcasing the importance of advanced search capabilities in EDMS.
Security Features
Security features in an EDMS protect sensitive information, control access, and ensure document organization and compliance with industry regulations. The implementation of robust security measures like encryption, secure user authentication, and permissions management is key in upholding the integrity and security of an organisation’s documents.
Document tags, document control and audit trails are pivotal in maintaining compliance and adhering to industry regulations. Document tags enable organisations to implement robust access control measures, preventing unauthorised access and protecting sensitive information stored in the system.
Audit trails, on the other hand, provide a clear and verifiable record of user activity and serve as evidence of compliance, ensuring operational integrity.